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RFP Manager
RFP Manager
Your Entire Bid, in
Your Entire Bid, in
Your Entire Bid, in
one Governed Flow
one Governed Flow
one Governed Flow
From a vetted Knowledge Base to a submission-ready document: requirements extracted, readiness scored, every section drafted from your own approved content with sources cited.
From a vetted Knowledge Base to a submission-ready document: requirements extracted, readiness scored, every section drafted from your own approved content with sources cited.
1
Executive summary
Executive summary
Executive summary
2
Company profile
Company profile
Company profile
3
Technical response
Technical response
Technical response
4
Delivery plan
Delivery plan
Delivery plan
5
Compliance
Compliance
Compliance
6
Commercials
Commercials
Commercials
Source
Past Proposal, delivery plan
Past Proposal, delivery plan
Knowledge Base
The Single Source of Truth behind every Draft
The Single Source of Truth behind every Draft
The Single Source of Truth behind every Draft
Upload case studies, past proposals, compliance filings, and capability documents. Organize them in folders, tag them for retrieval, and ingest them so the AI can only ever draft from content you approved.
Upload case studies, past proposals, compliance filings, and capability documents. Organize them in folders, tag them for retrieval, and ingest them so the AI can only ever draft from content you approved.
Three views: All Sources, Content Library, and Integrations
Three views: All Sources, Content Library, and Integrations
Documents move from Ready for Review to Ingested, so you control what the AI can use
Documents move from Ready for Review to Ingested, so you control what the AI can use
Three views: All Sources, Content Library, and Integrations
Documents move from Ready for Review to Ingested, so you control what the AI can use
Tags, filters, and full-text search across every folder
Tags, filters, and full-text search across every folder
Tags, filters, and full-text search across every folder
Chat with your Knowledge Base to find answers in plain language
Chat with your Knowledge Base to find answers in plain language
Case Studies
Case Studies
Case Studies
Previous Proposals
Previous Proposals
Previous Proposals
Compliance
Compliance
Compliance
Technical Capabilities
Technical Capabilities
Technical Capabilities
Knowledge Base, All Sources
Rail infrastructure case study.pdf
Case study
Case study
Case study
Ingested
Ingested
Ingested
ISO 27001 statement.docx
Compliance
Compliance
Compliance
Ingested
Ingested
Ingested
Delivery methodology 2026.docx
Methodology
Methodology
Methodology
Ingested
Ingested
Ingested
Q2 tender response.pdf
Proposal
Proposal
Proposal
Ready for review
Ready for review
Ready for review
Go/No-Go Evaluation
Go, with fixes
Go, with fixes
Two gaps to close before drafting begins.
Submission deadline is achievable
Met
Eligibility criteria satisfied
Met
Sector references on file
Gap
Certification evidence uploaded
Missing
Go/No-Go and Bid Readiness
Decide with a Scorecard, not a Gut Feeling
Decide with a Scorecard, not a Gut Feeling
Decide with a Scorecard, not a Gut Feeling
A readiness score built from screening questions, capability checks, and gaps found in the RFP itself. Configure the aspects and weights that matter to your organization, or start from an industry preset.
A readiness score built from screening questions, capability checks, and gaps found in the RFP itself. Configure the aspects and weights that matter to your organization, or start from an industry preset.
Screening questions answered from the RFP: deadline, compliance, alignment, budget, evaluation method
Screening questions answered from the RFP: deadline, compliance, alignment, budget, evaluation method
Screening questions answered from the RFP: deadline, compliance, alignment, budget, evaluation method
Critical gaps surfaced while there is still time to fix them
Capability and fit checked against your core services
Presets for Healthcare, Construction, Technology, and Government
Critical gaps surfaced while there is still time to fix them
Critical gaps surfaced while there is still time to fix them
Capability and fit checked against your core services
Capability and fit checked against your core services
Presets for Healthcare, Construction, Technology, and Government
Presets for Healthcare, Construction, Technology, and Government
Proposal Generation
A Structure shaped by the RFP, drafted from your work
A Structure shaped by the RFP, drafted from your work
DocuSensa builds the section structure around each RFP's real requirements, then writes section by section from your Knowledge Base. You set the tone, your unique strengths, and the things to avoid before a single word is generated.
DocuSensa builds the section structure around each RFP's real requirements, then writes section by section from your Knowledge Base. You set the tone, your unique strengths, and the things to avoid before a single word is generated.
Setup step for tone, custom instructions, strengths, and things to avoid
Setup step for tone, custom instructions, strengths, and things to avoid
Setup step for tone, custom instructions, strengths, and things to avoid
Sections written as a whole for coherent, non-repetitive drafts
Sections written as a whole for coherent, non-repetitive drafts
Sections written as a whole for coherent, non-repetitive drafts
Choose the folders and documents that guide each generation
Choose the folders and documents that guide each generation
An automated quality review runs on every draft
An automated quality review runs on every draft
Choose the folders and documents that guide each generation
An automated quality review runs on every draft
Draft step
1. Executive summary
1. Executive summary
Case study
Case study
Case study
Ingested
Ingested
Ingested
2. Understanding of requirements
2. Understanding of requirements
Compliance
Compliance
Compliance
Ingested
Ingested
Ingested
3. Technical response
3. Technical response
Methodology
Methodology
Methodology
Ingested
Ingested
Ingested
4. Compliance matrix
4. Compliance matrix
Proposal
Proposal
Proposal
Ready for review
Ready for review
Ready for review
Gaps flagged, never faked
When the Knowledge is not there, it says so
When the Knowledge is not there, it says so
Requirement: describe your experience with municipal water projects.
No supporting evidence found
Your Knowledge Base has no source for this claim yet. Add a relevant case study, or draft this section manually.
Editor and Export
Finish in a real Editor.
Ship a real Document.
Finish in a real Editor.
Ship a real Document.
A rich proposal editor with tables, images, and formatting tools, plus templates that carry your cover page and branding. Exports come out clean, with page numbers and a working table of contents.
A rich proposal editor with tables, images, and formatting tools, plus templates that carry your cover page and branding. Exports come out clean, with page numbers and a working table of contents.
Rich text editing with tables, images, and PDF embeds
Rich text editing with tables, images, and PDF embeds
Organization and personal templates with cover page control
Page numbers and a table of contents that carries into Word
Export as DOCX or PDF, with additional documents bundled
Organization and personal templates with cover page control
Organization and personal templates with cover page control
Page numbers and a table of contents that carries into Word
Page numbers and a table of contents that carries into Word
Export as DOCX or PDF, with additional documents bundled
Export as DOCX or PDF, with additional documents bundled
Rich text editing with tables, images, and PDF embeds
Proposal Editor
B
B
I
I
H1
H1
List
List
Table
Table
Image
Image
TOC
TOC
Template:
Company standard
Page 12 of 34
Collaboration and Roles
Everyone Contributes.
Nothing ships Unreviewed.
Everyone Contributes.
Nothing ships Unreviewed.
Invite the team with the right level of access, assign sections to owners, comment where the work happens, and keep a permanent record of every change in the project activity log.
Invite the team with the right level of access, assign sections to owners, comment where the work happens, and keep a permanent record of every change in the project activity log.
Capability
Capability
Admin
Admin
Editor
Editor
Reviewer
Reviewer
Manage members and share projects
Yes
No
No
Edit and generate proposal content
Yes
Yes
No
Review, request changes, comment
Yes
Yes
Yes
Download and export documents
Yes
Yes
Yes
Project Activity
Priya regenerated Section 3 with a tighter scope
12 minutes ago
Rahul was assigned Section 5, Compliance
1 hour ago
Section 2 marked done after review
3 hours ago
Addendum 2 uploaded, key dates re-synced
Yesterday
Submission Playbook
Submission Playbook
Submission Playbook
The path to submission, laid out step by step
The path to submission, laid out step by step
Critical Path
Critical Path
Bid submission date
Questions deadline
Portal link and ID
Pre-bid
Pre-bid
Registration complete
Clarifications logged
Technical
Technical
All sections drafted
Sources verified
Commercial
Commercial
Pricing schedule filled
Prescribed format used
Final Checks
Final Checks
Quality review passed
Annexures attached
Good Questions
About RFP Manager
How good is the first draft, honestly?
Strong enough to be worth refining rather than rewriting. Sections are written as coherent wholes, grounded in your approved content, and an automated quality review runs before you see the draft. The better your Knowledge Base, the better the first draft.
Can different people have different roles on different projects?
What does the automated quality review check?
Do exports really keep our formatting?
Good Questions
About RFP Manager
How good is the first draft, honestly?
Strong enough to be worth refining rather than rewriting. Sections are written as coherent wholes, grounded in your approved content, and an automated quality review runs before you see the draft. The better your Knowledge Base, the better the first draft.
Can different people have different roles on different projects?
What does the automated quality review check?
Do exports really keep our formatting?
Good Questions
About RFP Manager
How good is the first draft, honestly?
Strong enough to be worth refining rather than rewriting. Sections are written as coherent wholes, grounded in your approved content, and an automated quality review runs before you see the draft. The better your Knowledge Base, the better the first draft.
Can different people have different roles on different projects?
What does the automated quality review check?
Do exports really keep our formatting?
RFP Manager
Run your next bid through it
Start free and put a live RFP through the full flow, or book a walkthrough with the team.
RFP Manager
Run your next bid through it
Start free and put a live RFP through the full flow, or book a walkthrough with the team.
RFP Manager
Run your next bid through it
Start free and put a live RFP through the full flow, or book a walkthrough with the team.