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Knowledge Base
Knowledge Base
Your Winning Work,
Your Winning Work,
Your Winning Work, Ready to be Reused
Ready to be Reused
Ready to be Reused
Every proposal you have ever written holds answers you will need again. The Knowledge Base is where that work lives, organized and approved, so DocuSensa only ever drafts from content you trust.
Every proposal you have ever written holds answers you will need again. The Knowledge Base is where that work lives, organized and approved, so DocuSensa only ever drafts from content you trust.
All Sources
All Sources
Content Library
Content Library
Integrations
Integrations
Case Studies
Case Studies
Previous Proposals
Previous Proposals
Compliance
Compliance
Rail infrastructure case study.pdf
Rail infrastructure case study.pdf
Case study
Case study
Case study
Ingested
Ingested
Ingested
ISO 27001 statement.docx
ISO 27001 statement.docx
Compliance
Compliance
Compliance
Ingested
Ingested
Ingested
Delivery methodology .docx
Delivery methodology .docx
Methodology
Methodology
Methodology
Ingested
Ingested
Ingested
Q2 tender response.pdf
Q2 tender response.pdf
Proposal
Proposal
Proposal
Ready for review
Ready for review
Ready for review
Where this module sits in the flow
Ingest
Try Free for 14 Days
Analyze
Try Free for 14 Days
Go/No-Go
Try Free for 14 Days
Draft
Try Free for 14 Days
Review
Try Free for 14 Days
Export
Try Free for 14 Days
What it Does
Three Jobs, One Place
Three Jobs, One Place
Three Jobs, One Place
Think of it as the memory your proposals are written from. You decide what goes in, and nothing else gets used.
Think of it as the memory your proposals are written from. You decide what goes in, and nothing else gets used.
Store and Organize
Upload case studies, past proposals, and compliance documents into folders, and tag them so they are easy to find later.
Store and Organize
Upload case studies, past proposals, and compliance documents into folders, and tag them so they are easy to find later.
Control what the AI uses
A document is only used for drafting once you approve it. Until then it sits in review, visible but not in play.
Control what the AI uses
A document is only used for drafting once you approve it. Until then it sits in review, visible but not in play.
Find Anything in Seconds
Search, filter, or simply ask a question in plain language and get an answer with the document it came from.
Find Anything in Seconds
Search, filter, or simply ask a question in plain language and get an answer with the document it came from.
Folders and Tags
Organized the way Bid Teams actually think
Organized the way Bid Teams actually think
Organized the way Bid Teams actually think
The Knowledge Base comes with ready-made folders that match how proposals are built, and you can add your own for anything specific to your business. Tags sit on top for cross-cutting labels like a sector or a client.
The Knowledge Base comes with ready-made folders that match how proposals are built, and you can add your own for anything specific to your business. Tags sit on top for cross-cutting labels like a sector or a client.
Ready-made folders: Case Studies, Team Structure, Project Delivery Methodology, Previous Proposals, Compliance, Financial, Technical Capabilities
Ready-made folders: Case Studies, Team Structure, Project Delivery Methodology, Previous Proposals, Compliance, Financial, Technical Capabilities
Ready-made folders: Case Studies, Team Structure, Project Delivery Methodology, Previous Proposals, Compliance, Financial, Technical Capabilities
Tag any document with as many labels as you need
Create your own folders for anything else
Create your own folders for anything else
Filter by file type, status, or tag, and search by name
Tag any document with as many labels as you need
Tag any document with as many labels as you need
Filter by file type, status, or tag, and search by name
Filter by file type, status, or tag, and search by name
Folders
Case Studies
Case Studies
Case Studies
Team Structure
Team Structure
Team Structure
Delivery Methodology
Delivery Methodology
Delivery Methodology
Previous Proposals
Previous Proposals
Previous Proposals
Compliance
Compliance
Compliance
Financial
Financial
Financial
Technical Capabilities
Technical Capabilities
Technical Capabilities
Your Folders
Healthcare sector
Healthcare sector
Healthcare sector
Pricing schedules
Pricing schedules
Pricing schedules
Folders
Upload
Read and
summarize
Tag
Ready for
review
Ingested
Q2 tender response.pdf
Proposal
Proposal
Proposal
Ready for review
Ready for review
Ready for review
Summary: A completed response to a state IT services tender covering delivery approach, team, and security controls.
View and ingest
View and ingest
View and ingest
From Upload to Approved
Nothing is Used until you Say So
Nothing is Used until you Say So
Nothing is Used until you Say So
Upload a file and DocuSensa reads it, writes a short summary, and asks you to tag it. The document then waits as Ready for Review. When you approve it, it becomes Ingested, which simply means it is now indexed and available to the AI when it drafts.
Upload a file and DocuSensa reads it, writes a short summary, and asks you to tag it. The document then waits as Ready for Review. When you approve it, it becomes Ingested, which simply means it is now indexed and available to the AI when it drafts.
Upload PDF, Word, or Excel files from your device
Upload PDF, Word, or Excel files from your device
Each document gets an automatic summary so you know what is inside
Each document gets an automatic summary so you know what is inside
Upload PDF, Word, or Excel files from your device
Each document gets an automatic summary so you know what is inside
You approve each document before the AI can use it
Delete a document and its content leaves the index too
You approve each document before the AI can use it
You approve each document before the AI can use it
Delete a document and its content leaves the index too
Delete a document and its content leaves the index too
Chat with your Knowledge Base
Ask it like you would ask a Colleague
Ask it like you would ask a Colleague
Ask it like you would ask a Colleague
Need your standard payment terms, or the case study you used for that infrastructure bid? Ask in plain language. The answer comes back with the document and folder it was found in, so you can check it yourself.
Need your standard payment terms, or the case study you used for that infrastructure bid? Ask in plain language. The answer comes back with the document and folder it was found in, so you can check it yourself.
Plain-language questions, no special syntax
Plain-language questions, no special syntax
Plain-language questions, no special syntax
A prompt library of ready-made questions to get you started
Every answer cites the document it came from
Every answer cites the document it came from
A prompt library of ready-made questions to get you started
Searches only approved documents, never drafts in review
A prompt library of ready-made questions to get you started
A prompt library of ready-made questions to get you started
Searches only approved documents, never drafts in review
Searches only approved documents, never drafts in review
Knowledge Base chat
What are our standard payment terms for government
contracts?
DocuSensa
Your standard terms are 30 days from invoice, with milestone-based billing for engagements over six months.
Source
Commercial terms 2026, Financial
Commercial terms 2026, Financial
Who can do what
Action
Action
Admin
Admin
Editor
Editor
Reviewer
Reviewer
View and chat
Yes
Yes
Yes
Upload and tag
Yes
Yes
No
Approve for AI use
Yes
Yes
No
Delete or move
Yes
Yes
No
Protected by Design
Your Knowledge stays your Knowledge
Your Knowledge stays your Knowledge
Your Knowledge stays your Knowledge
The Knowledge Base is scoped to your organization and governed by roles. Reviewers can read and ask questions but cannot change anything. Editors and Admins manage the content.
The Knowledge Base is scoped to your organization and governed by roles. Reviewers can read and ask questions but cannot change anything. Editors and Admins manage the content.
Content isolated per organization
Content isolated per organization
Content isolated per organization
Editors and Admins upload, organize, and approve
Reviewers get read-only access, with chat
Reviewers get read-only access, with chat
Editors and Admins upload, organize, and approve
Editors and Admins upload, organize, and approve
Folder actions and deletions are tracked
Folder actions and deletions are tracked
Good Questions
About the Knowledge Base
What does Ingested actually mean?
It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.
Which file types can I upload?
Can a Reviewer change our Knowledge Base?
Does a bigger Knowledge Base mean better proposals?
Good Questions
About the Knowledge Base
What does Ingested actually mean?
It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.
Which file types can I upload?
Can a Reviewer change our Knowledge Base?
Does a bigger Knowledge Base mean better proposals?
Good Questions
About the Knowledge Base
What does Ingested actually mean?
It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.
Which file types can I upload?
Can a Reviewer change our Knowledge Base?
Does a bigger Knowledge Base mean better proposals?
Keep Exploring
The other RFP Manager Modules
The other RFP Manager Modules
Go/No-Go and Bid Readiness
Score the bid before you commit
Explore Products
Proposal Generation
Explore Products
Editor and Export
Submission-ready DOCX and PDF
Explore Products
Admin, Editor, Reviewer
Explore Products
See the full RFP Manager overview
Knowledge Base
Give your best work a second life
Start free, upload the proposals you are proudest of, and see them cited in your next draft.
Knowledge Base
Give your best work a second life
Start free, upload the proposals you are proudest of, and see them cited in your next draft.
Knowledge Base
Give your best work a second life
Start free, upload the proposals you are proudest of, and see them cited in your next draft.