Knowledge Base

Your Winning Work,

ready to be reused

Every proposal you have ever written holds answers you will need again. The Knowledge Base is where that work lives, organized and approved, so DocuSensa only ever drafts from content you trust.

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All Sources

Content Library

Integrations

Case Studies

Previous Proposals

Compliance

Rail infrastructure case study.pdf

Case study

Ingested

ISO 27001 statement.docx

Compliance

Ingested

Delivery methodology .docx

Methodology

Ingested

Q2 tender response.pdf

Proposal

Ready for review

Where this module sits in the flow

Ingest

Try Free for 14 Days

Analyze

Try Free for 14 Days

Go/No-Go

Try Free for 14 Days

Draft

Try Free for 14 Days

Review

Try Free for 14 Days

Export

Try Free for 14 Days

What it Does

Three Jobs, One Place

Think of it as the memory your proposals are written from. You decide what goes in, and nothing else gets used.

Store and Organize

Upload case studies, past proposals, and compliance documents into folders, and tag them so they are easy to find later.

Store and Organize

Upload case studies, past proposals, and compliance documents into folders, and tag them so they are easy to find later.

Control what the AI uses

A document is only used for drafting once you approve it. Until then it sits in review, visible but not in play.

Control what the AI uses

A document is only used for drafting once you approve it. Until then it sits in review, visible but not in play.

Find Anything in Seconds

Search, filter, or simply ask a question in plain language and get an answer with the document it came from.

Find Anything in Seconds

Search, filter, or simply ask a question in plain language and get an answer with the document it came from.

Folders and Tags

Organized the way Bid Teams actually think

The Knowledge Base comes with ready-made folders that match how proposals are built, and you can add your own for anything specific to your business. Tags sit on top for cross-cutting labels like a sector or a client.

Ready-made folders: Case Studies, Team Structure, Project Delivery Methodology, Previous Proposals, Compliance, Financial, Technical Capabilities

Create your own folders for anything else

Tag any document with as many labels as you need

Filter by file type, status, or tag, and search by name

Folders

Case Studies

Team Structure

Delivery Methodology

Previous Proposals

Compliance

Financial

Technical Capabilities

Your Folders

Healthcare sector

Pricing schedules

Folders

Upload

Read and
summarize

Tag

Ready for
review

Ingested

Q2 tender response.pdf

Proposal

Ready for review

Summary: A completed response to a state IT services tender covering delivery approach, team, and security controls.

View and ingest

From Upload to Approved

Nothing is Used until you Say So

Upload a file and DocuSensa reads it, writes a short summary, and asks you to tag it. The document then waits as Ready for Review. When you approve it, it becomes Ingested, which simply means it is now indexed and available to the AI when it drafts.

Upload PDF, Word, or Excel files from your device

Each document gets an automatic summary so you know what is inside

You approve each document before the AI can use it

Delete a document and its content leaves the index too

Chat with your Knowledge Base

Ask it like you would ask a Colleague

Need your standard payment terms, or the case study you used for that infrastructure bid? Ask in plain language. The answer comes back with the document and folder it was found in, so you can check it yourself.

Plain-language questions, no special syntax

Every answer cites the document it came from

A prompt library of ready-made questions to get you started

Searches only approved documents, never drafts in review

Knowledge Base chat

What are our standard payment terms for government

contracts?

DocuSensa

Your standard terms are 30 days from invoice, with milestone-based billing for engagements over six months.

Source

Commercial terms 2026, Financial

Who can do what

Action

Admin

Editor

Reviewer

View and chat

Yes

Upload and tag

Yes

Approve for AI use

Yes

Delete or move

Yes

Protected by Design

Your Knowledge stays your Knowledge

The Knowledge Base is scoped to your organization and governed by roles. Reviewers can read and ask questions but cannot change anything. Editors and Admins manage the content.

Content isolated per organization

Reviewers get read-only access, with chat

Editors and Admins upload, organize, and approve

Folder actions and deletions are tracked

Good Questions

About the Knowledge Base

What does Ingested actually mean?

It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.

Which file types can I upload?

Can a Reviewer change our Knowledge Base?

Does a bigger Knowledge Base mean better proposals?

Good Questions

About the Knowledge Base

What does Ingested actually mean?

It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.

Which file types can I upload?

Can a Reviewer change our Knowledge Base?

Does a bigger Knowledge Base mean better proposals?

Good Questions

About the Knowledge Base

What does Ingested actually mean?

It means the document has been indexed so the AI can draw on it when drafting. Until you approve a document, it stays as Ready for Review and is not used for proposals or chat answers.

Which file types can I upload?

Can a Reviewer change our Knowledge Base?

Does a bigger Knowledge Base mean better proposals?

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